The Talent Acquisition Coordinator is responsible for coordinating recruiting activities, communications, and logistics to keep hiring processes organized, timely, and professional. This position helps ensure candidates receive clear updates and a consistent experience while supporting hiring managers with scheduling, postings, and recruiting administration. The role also assists with onboarding coordination and confidential recordkeeping within the tracking system.
Talent Acquisition Coordinator
Posted 3 weeks ago - No end date and will remain open
Active
Position Summary
Key Responsibilities
Recruiting Coordination & Scheduling
Manage interview calendars for hiring managers and candidates.
Schedule phone screens, virtual interviews, and on-site interviews.
Coordinate interview logistics, confirmations, and communication.
Arrange candidate travel or accommodations when needed.
Talent Acquisition Coordinator
Candidate Sourcing & Job Posting
Post and manage job postings across recruiting platforms (career boards, social media, university portals, etc.).
Proactively source candidates using online tools and databases.
Review resumes/applications and identify qualified candidates for HR review.
Talent Acquisition Coordinator
Candidate Communication
Conduct initial phone screens to assess basic qualifications and interest.
Serve as the primary point of contact for candidates throughout the interview process.
Provide timely, professional follow-up and status updates to applicants.
Talent Acquisition Coordinator
Onboarding Support
Assist HR with new hire onboarding coordination.
Prepare and send offer letters and new hire paperwork.
Support pre-employment checks as required.
Coordinate “day one” logistics to help create a welcoming new hire experience.
Talent Acquisition Coordinator
Other Duties as Assigned
Support HR administrative tasks, reporting, and special projects.
Maintain accurate, confidential records in HR systems.
Stay current on company platforms, training, calendars, and related administrative needs.
Requirements
Minimum Qualifications
2+ years of experience in recruiting coordination, HR administration, or a related high-volume administrative role.
Ability to handle sensitive situations and confidential information with discretion.
Proficiency with Microsoft Office (Word, Excel, Outlook, SharePoint).
Strong communication and follow-through; able to partner effectively with hiring managers and recruiters.
Must be able to read, write, speak, and understand spoken English.
Talent Acquisition Coordinator
Preferred Qualifications
Experience managing candidate pipelines in an ATS/HRIS; ability to maintain accurate data entry, status updates, and timely communication.
Experience with proactive sourcing on platforms such as LinkedIn.
Familiarity with employment laws and hiring best practices.
QuickBase experience is a plus.
Talent Acquisition Coordinator
Pre-Employment Requirements
All offers of employment are contingent upon successful completion of the following pre-employment screenings:
Blood draw
Non-DOT physical
9-panel drug screen (THC is not included)
These screenings are conducted once, prior to hire, and are not part of a recurring or annual testing program. However, employees remain subject to Reasonable Suspicion and Post-Accident drug and alcohol testing in accordance with company policy.
What We Offer
Why Work at American Power Systems?
At APS, we're committed to long-term relationships, not short-term wins—with our customers, suppliers, and especially our employees. We believe that team success beats individual credit, and that humor and humility matter just as much as technical skill. You'll work with a team that's supportive, helpful, and focused on solving real-world challenges. We're serious about professionalism and doing great work, but we don't take ourselves too seriously. If you value trust, teamwork, and shared laughter, you'll fit in just fine here.
What You Can Expect:
- 9 Holidays
- Prorated amount of PTO based on your hire date, up to 96 hours, or based on state law
- Paid Weekly
- On-the-job training and opportunities for advancement
- Employee health insurance: Medical & Prescription Drug, Dental, Vision
- Voluntary Vision Buy-Up Plan
- Voluntary Dental Buy-Up Plan
- Employer Paid Basic Life & AD&D Insurance
- Voluntary Additional Employee Life Insurance
- Employer Paid Short-Term Disability
- Employer Paid Long-Term Disability
- Employee Assistance Program
- Employee Health Advocate
- 401(k) match and Safe Harbor Employer Contribution
- Roth 401(k) available
- Christmas bonus of $150.00 minus taxes
Equal Opportunity Employer American Power Systems is proud to be an Equal Opportunity Employer. We welcome applicants of all backgrounds and do not discriminate on the basis of race, religion, gender, age, disability, veteran status, or any other protected characteristic. We're committed to creating an inclusive, respectful environment where everyone can do their best work.
Application Review: We use AI-powered tools to help review resumes and job applications. These tools are designed to focus on job-related qualifications and to identify relevant skills and experience so our hiring team can review applications more efficiently. AI does not make hiring decisions. All hiring decisions are made by people on our hiring team, with human review and oversight at every stage. Our hiring process, including the use of AI tools, is designed to support fairness, equal employment opportunity, and compliance with applicable anti-discrimination laws, and is periodically reviewed. If you have questions about this process or need an accommodation or alternative evaluation method, please contact hr@ampowersys.com
Learn more about American Power Systems at
ampowersys.com
Questions? Send an email to
jobs@ampowersys.com